If you have any questions about how we collect, store and use your information, you may contact us by telephoning 01908 352000 or by e-mailing us at DataProtection.email@example.com .
This policy applies to all products and services provided by Sodexo Motivation Solutions UK and used by you via this website.
We will at all times only collect and process your personal information in accordance with the Data Protection Act 1998, the Privacy and Electronic Communications (EC Directive) Regulations 2003 and any other applicable data protection legislation.
Sodexo Motivation Solutions U.K. Limited ensures that your personal data is processed in accordance with relevant laws, including the Principles of Data Protection set forth in Schedule 1 of the UK Data Protection Act. At no time will we trade, sell, or distribute your personal information to any individual, company, vendor or organisation, in ways other than disclosed in this privacy statement. If you have any questions or concerns regarding our privacy practices please contact us through one of the methods described below.
Information we collect
We collect information for authenticating your right to use this website, optimising your experience, conducting financial transactions, tracking your transaction activity at retailers, and providing you with customer service. We will not collect information that is irrelevant to the purpose of providing you with access to or use of this website. We collect the following information:
How we use the information
We use the information we collect for the following purposes:
Information we share
Information about you is an important part of our business. We do not sell your information to any third parties. Sodexo Motivation Solutions U.K. Limited only shares your information as described below. All information sharing is based on the principle of sharing only the information necessary to fulfill the legitimate business purpose. When shared, data may be transferred and hosted outside the European Economic Area.
When we might share information with third parties
We may disclose your personal information to third parties in a very limited number of circumstances:
How we protect the information
We are committed to protecting the confidentiality of your information. We take reasonable measures to secure your information, this includes industry standard administrative, physical and technical controls. These controls include encryption, third party audits, access controls and security testing.
For more information about cookies, including further details as to what they are and how to refuse them, please visit www.allaboutcookies.org.
For you to successfully make use of this website, we may need to send you system generated emails. Other marketing type emails may contain an opt-out facility.
You may opt out of correspondence relating to the use of this website by using the Contact Us facility on this website.
If you would like your personal information, including email address, to be completely removed from our database, you should use the Contact Us to let us know and if necessary we will contact your organisation. We will respond to your request within 10 business days. Completely removing your personal information from the database will negate your ability to login and use to the Scheme.
Should we be unable to remove you data due to legal or Inland Revenue constraints, we will ensure that the data is blocked or disabled.
Subject Access Requests
You are entitled to request a copy of your personal information held by us, as well as a description of how the information is used (please note that a £10 administrative fee will be payable). A Subject Access Request should be made in writing to - The Data Protection Officer, Sodexo Motivation Solutions U.K. Limited at Avalon House, Breckland, Linford Wood, Milton Keynes MK14 6LD
To comply with the European Commission's Standard Contractual Clauses, Sodexo Motivation Solutions U.K. Limited may need to notify and obtain authorisation from your organisation prior to responding to any data subject access request.
Third Party and Retailer's privacy and cookie policies
Sodexo Motivation Solutions U.K. Limited reserves the right to disclose your personally identifiable information, as required by law and when it is believed that disclosure is necessary to protect our rights and/or comply with a judicial proceeding, court order, or legal process.
Notification of changes to this policy
We provide several methods for corresponding with us. Please direct your questions or comments to the Contact Us page or by writing to us at:
The Data Protection Officer, Sodexo Motivation Solutions U.K. Limited at Avalon House, Breckland, Linford Wood, Milton Keynes MK14 6LD
This website is hosted by –
Sodexo Motivation Solutions U.K. Avalon House, Breckland, Milton Keynes, MK14 6LD.
Registered number 02680629. VAT number 733644335
Registered Office - Sodexo Motivation Solutions U.K. Limited, One, Southampton Row, London, WC1B 5HA.